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OUR PERSPECTIVE

Savingthedigitalworld.com is a collaboration of independent consultants with a shared passion and concern for the future of valued digital assets.  We understand that the rapid evolution of information technology in every sector of our economy and our society makes the management and preservation of digital information assets complex and difficult for most organizations to implement. But we know that best practices and standards are available and can be scaled and made practicable to accommodate any organization’s resources and mission.

We recognize that the challenges of managing and preserving vast and rapidly growing volumes of electronic records and data sets produced by 21st century organizations places pressure on the records management and archival communities and on the information management industry to develop sustainable, cost-effective long-term digital continuity strategies and solutions. Digital continuity means that the organization has the capability to ensure access to current and future usable, accurate, complete and reliable digital records and other information assets for as long into the future as may be required. Information governance broadens that scope to include the processes, roles, standards, and metrics that ensure the effective and efficient use of information that enables an organization to fulfill its mission and achieve its goals. 

An astonishing variety of digital objects, formats, media, architectures and technologies enable critical daily business functions and activities.  Standards of authenticity and reliability are needed to ensure the assets are available for as long as they are needed to support precedence-based decision making, preserve the organizational memory and intellectual property, and support efficient, accessible governance over business processes and systems.

PROFESSIONAL SERVICES 

We seek consulting engagements where we can offer our spirited collaboration and our passion to the design, implementation and sustainability of digital archives and strategies to protect and ensure access to the organization’s digital assets across systems and over time.

Digital environments often change much more rapidly than the lifecycle of some types of records and data. The capacity to serve as a trusted custodian of authentic digital information assets is by necessity a collaborative enterprise undertaking. Our approach is to identify a select set of practices, models and standards that our consulting team believes is relevant to an organization’s digital archive and records lifecycle management requirements.   


We apply our toolkit of templates, models and benchmarks – including the Digital Preservation Capability Maturity Model (DPCMM) – to analyze and define legacy, current and future digital continuity requirements.  Within the organization’s governance and operational framework, a strategic and tactical road map can then be developed to manage requirements and achieve stated operational goals and performance targets.  The road map of projects and programs over a multi-year period help to mitigate the risks of technology obsolescence, media fragility and other threats and to build awareness and engagement by stakeholders.

Long-term preservation of digital records and archives is an ongoing enterprise responsibility. Most organizations do not yet have a policy framework and the requisite technology infrastructure to support the digital continuity and permanent preservation of digital records.  Our team has the skills, knowledge and commitment to help organizations develop and sustain the capabilities to manage and preserve digital assets as an integral and crucial component of responsible enterprise information management.

Engagement Approach:

Project success is driven by shared expectations and accountability for the desired outcomes. Our general engagement methodology is to:

  • Analyze source material, draft questions and submit requests for additional information prior to the first on-site visit.
  • Facilitate discussions and face-to-face stakeholder meetings on site to obtain a thorough understanding, work through project elements that need to be performed with close correlation, and validate and develop a mutually agreeable and highly detailed Statement of Work.
  • Develop the project work plan including regular coordination events, conference calls, working sessions, review cycles, and deliverables. On-site working sessions and analysis are complimented by off-site work to manage costs and increase productivity. 
  • Use appropriate analytic tools and techniques to collect and analyze client-specific work processes, requirements and systems.
  • Engage in intensive collaboration among team members throughout the project during on-site and off-site working sessions.
  • Conduct validation sessions with key stakeholders at the beginning and end of the project to transfer knowledge.

Tools:

  • The Digital Preservation Capability Maturity Model:
    • Developed by Dr. Charles Dollar and Lori Ashley, the DPCMM, is a very useful tool to measure current status and to help plan the vision for the organization's roadmap to success in digital preservation
  • TRAC:  We support the TRAC Audit methodology but with a broader and more critical focus on implementation
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